If you are storing sensitive information on MS Word or any other Office apps you might consider protecting your document with a password. For example, you may need to store a Word document containing the sensitive information in public folder for others to access easily. In this case you may need to encrypt the file and then share the password only with the people who are required to access the document. Now in order to password protect your Word document you need to follow these steps.
Password protect a Word document on Windows:
If you document has sensitive information then it is always advised to protect your documents with a unique password. In order to do that follow these simple steps.
- First of all, launch MS Word on your Windows PC and open a document.
- Now go to File>info>Protect Document>Encrypt with Password.
- Now you need to enter your desired password and then click OK.
- You will again be asked to enter the password in order to confirm.
- Do that and then click OK. With this you have password protected your Word document.
- Now whenever you will open the document again you will be asked to enter the password.
Password Protect a Word document on Mac:
For protecting your documents with a password on your Mac machine you need to following these steps.
- First of all, you need to launch MS Word on your Mac and then open a document.
- In the ribbon up top, click Review>Protect>Protect Document.
- Now you need to set your desired password for opening a document and then click OK.
- You will again be asked to enter the password in order to confirm, do it and then click OK.
- You can also set a password for document modification.
This is how you can set a password on the documents having sensitive data so that if anyone tries to have unauthorized access to your documents, he/she will not be able to steal your data. The same steps can be used on Windows and Mac for password protecting your PowerPoint presentations or Excel workbook.